Define in advance with the people affected by the recruitment:
- phases of the recruitment process;
- the criteria or subjects who must be discussed during the interview;
- the type of report;
- The terms of the responses to the candidates.
This development will allow a better team organization. If you involve employees who rarely recruit, the maintenance network will help them structure the exchange course. For the recruiter, this makes it easier to delegate managers and evaluate candidates more effectively. Finally, the report is essential to maintain a written trace of the exchange, summarize the important points and share information internally.
Bring a feedback pertinent to candidates
Writing a relationship will take some time, however, it will allow you to be more effective in medium and long -term. Keep A story of exchange And it can easily find information.
By following the interviews, we can quickly forget some observations and be led to confuse the candidates. The relationship is the ideal bulwark against confusion!
So you will be more likelyBrings a relevant return to the candidates. Feedback is part of the candidate experience. The latter is waiting for your return once the interview is completed.
In addition, if a candidate has an interesting profile, but it is not maintained, you can always add it to your talented food. When a next recruitment will open, you can find your full file a few months later and it will be useful to you.
With all these advantages, the maintenance ratio therefore becomes essential for each recruitment!
How to write a maintenance relationship?
What notes?
On computers or paper? Free or via a table?
Each technique has its followers: on paper, avoid the barrier that the screen can be between two people, on the computer, you can resume your notes faster, complete and share them.
Remember that there is no universal method, you are free to choose better the technique that is better for you. You can adapt your way of making time and experience of hiring.
The main thing isAvoid losing contact with the candidateBecause maintenance must above all be an exchange. You can take notes during the interview. Once the exchange is completed, add the elements you had not yet written: observation on behavior, questions asked the interview by the candidate at the end … So, you can go to the drafting and reread the relationship.
What content?
A report summarizes the various points discussed during the exchange and must allow you to easily find information.
Remember to write the name of the candidate well, the date and time of the exchange and the relationship, the phase of the recruitment process (interview, phone call, called in the visio, etc.), those present.
You can write a Overall evaluation In a few lines and give a Global notation (Very satisfying, satisfactory, medium, not satisfactory).
This document must help you choose between different candidates. To do this, note Strengths and weaknesses that you have been able to detect. Was the candidate prepared? Did you know your business and position missions? What are its motivations? What are your main skills? Do you have some comments on your behavior and reactions (non -verbal language)?
It is not a question of transcribing the whole exchange, but of making a Summary of the key elements on the candidate. If possible, do not write a relationship too long because it is quickly legible.
What response time?
86 % of candidates consider that the ideal period is Between 1 and 7 days after the interview (Source: Robert Walters cabinetJune 2015). The reactivity of the recruiter is appreciated by the candidates and can make a difference to recruit small profiles.
(Source: Robert Walters cabinetJune 2015)
How to inform the candidate?
Out of 100 candidates, 84 prefer to receive feedbacks by phone, against 16 via e -mail. The exchange by phone is appreciated by the candidates, because it allows a Franca discussion (source: Robert Walters cabinetJune 2015).
In case of refusal, it is not always easy for the recruiter to justify his decision, but to know that the candidate appreciates the process and that he can continue his research more easily with your return.
In summary
During a recruitment interview, taking notes is essential to keep track of the exchange. These notes can be subject to a maintenance relationship. This document allows you to object the decision and facilitate collaborative recruitment.
To do this, remember to anticipate the assumption process and grant the methods used by employees who will contact the candidates. It is possible to have maintenance reports.
Ha The rest of the interviews keep the candidates of your decision informed, ideally within 7 days of exchange and by phone.
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