Electronic signature in the management of human resources

In recent years we have witnessed a growing dematerialisation of our companies. Companies are particularly worried.

THE Documents the signature in a dematerialized way It is an essential subject to simplify the work of the teams, but also to guarantee exchanges.

Aware of the challenges at the base of the electronic signature, factorial established a partnership with the Ultra-according to Signaturité solution. Signaturit It specializes in electronic signature. His simple and intuitive solution is the ideal partner of anxious companies to sign their various documents safely and fluidly.

How does the signature work? And with your factorial software? Why opt for the signature? Finally, we will reveal 5 cases of concrete use of the signatory with your factorial software.

How does the signature work?

For many reasons Signaturituit is one of the best electronic signature software on the market.

A simple and intuitive interface

You can access the platform from any device with an Internet connection. You can therefore access you from your smartphone, like your computer or tablet.

Simplified electronic signature with your factorial software

The dematerialized signature takes place in 4 phases:

1. The user sends a request for a signature of the document to his recipient with a safe space
2. Directly from its dashboard, an electronic request notification appears to be suspended.
3. Then just follow the signs and sign electronically in the dedicated framework.
4. Subsequently, the applicant in turn receives a notification that informs him of the correct realization of the electronic signature. As for the signatory, he receives a confirmation of the signature by e-mail.

👍 Find out in detail how to create an electronic signature in factorial

Reinforced data security thanks to the use of advanced technologies

The data exchanged are encrypted with the use of advanced security protocols.

Signatutivat has successfully obtained the ISO 27001 certification which guarantees that it meets the very high requirements relating to information safety management systems (SMSI).

In addition, to ensure the absolute safety of the electronic signature, Signaturit uses biometric technology.

Using this technology, the paternity of the signature cannot be questioned, provided that you have obtained the consent of the signatory.

👍 The signatory is credited as a partner of qualified trustees (QSP).

Signatuit acts in accordance with general data protection rules. In addition, these servers are based on domiciled in Europe.

Finally, Signatutus respects the regulations Eidaswhich determines the standards relating to the guaranteed electronic interactions within the European Union.

Signaturituit and factorial: why?

Human resources management becomes more complex every day.

Whether it is economic constraints that require the rapid and regulatory constraints that require to be rigorous, the managers of human resources must carry out their various tasks of human resources.

In addition to guaranteeing the dedicated space on factorial, the electronic signature appeared quickly essential to simplify your business. Both advantages of electronic signature are numerous for both the company and employees.

Advanced electronic signature with signature

Thanks to the confirmed Signathité experience, Factorial offers you the advanced electronic signature functionality. This process guarantees the verification of identity, but also the integrity of the signed data.

👍 The advanced electronic signature obtained through the factorial platform is recognized as a legal proof admissible in the case of the process, without prejudice to the law applicable in the affected country.

Traces of reliable audit with Signuitu

During an audit, the reliability of the signature conditions its validity.

This is the reason why it is essential to guarantee the audit process and ensure that an evidence document with all the requested signatures can be easily collected.

For this, we are talking about Audit Track. This is a process to document and control the processing of electronic signatures.

The company therefore needs the integrity of the information to be provided with a process of collecting and conservation of reliable electronic signatures.

The electronic signature is connected to a specific and reliable document thanks to an algorithm of encryption and official gold. This allows you to guarantee the date and time of the signature of the document.

👍 The Audit track constitutes a legal proof element that can be produced before any court.

5 concrete cases of use of electronic signature in human resources

The evolution of forms of work with in particular the generalization of telework and the growing digitization of companies imposed electronic signature as an element not to be overlooked.

If necessary, human resources management can be weakened.

Being able to digitally sign the documents in telework therefore becomes essential.

To help you see more clearly, here are 5 concrete cases of use of the electronic signature.

# Case n ° 1: the employment contract

The employment contract is an essential document for the correct management of the employment relationship. It defines the contours and allows to guarantee compliance with social legislation.

The electronic signature can be used to electronically sign the employment contract and guarantee its terms.

For example :

• Is it a fixed -term contract? In this case, the employer must justify that he has signed the contract well in the two days of hiring. Otherwise, the new recruit may request the reclassification of the contract as an indefinite contract.
• Has the new recruit was well informed of the duration of its trial period? Although not mandatory, the trial period is imposed on the employee from the first day of hiring if it is provided for in the employment contract.

⚡ The electronic signature simplifies the onboarding of the new recruits by accelerating the assumption process and limiting exchanges of paper documents.

# Case n ° 2: Leave requires

With factorial, no matter how interminable and -mail to request or validate leave.

The employee makes his request directly from his safe space and therefore his manager receives a notification of a warning request for a validation waiting for validation.

With Signaturituit, the latter can finally sign this request electronically. Everyone saves time!

⚡ The electronic signature considerably illuminates the process of requesting leave, allowing it to be guaranteed without possible disputes. The social climate is therefore of much better quality.

# Case n ° 3: sponsorships to the employment contract

During his commercial career, the functions of the employee may have to evolve.

For example, this sometimes implies having to sign certain sponsorships to act a change of position or therefore sign an agreement on privacy or a change of work.

⚡ The electronic signature saves time, rapidly lift any ambiguity and therefore quickly go to work based on new conditions.

# Houses N ° 4: Professional interviews

The legislator made him mandatory every two years of an interview between the employee and his employer. This interview is called professional interview.

He aims to consider the employee’s development prospects and the training that allows him to make them.

The employer must therefore perform this interview, but also provide proof of this result.

If it is a company with more than 50 employees, the employer who cannot provide these tests will have to abound the personal training account of € 3,000.

For the company with less than 50 employees, the employee who has not benefited from the professional interview is founded to claim damage.

⚡ The electronic signature allows you to validate that the company has acted well in accordance with the law. This also allows you to facilitate the storage of professional interviews, ensuring that no one is filed until it has been signed.

# Case n ° 5: other administrative documents

Human resources management provides for the elaboration of a multitude of administrative documents.

For example, this is the case of pay with for example the management of time and activities, especially when the work programs are variable.

In this specific case, sometimes it is necessary for everyone to electively elect.

When leaving the staff of an employee, he must receive a number of documents to him and in particular the receipt for the balance of any account.

Although not mandatory, the signature of the employee of this document entails various consequences. In fact, if it is signed by the employee, the period of controversy of the sums that are mentioned are 6 months and can vary from 1 to 3 years if it is not signed.

⚡ Electronic signature allows employees to electronically sign a large number of documents, reduce the risk of processing errors and guarantee better storage.

One last word on electronic signature and on the management of human resources

The growing dematerialisation of the HR function tends to impose the use of electronic signature more and more.

Our partnership with Signaturu allows you to benefit from a simple and ultra-sicura-shaped solution to electronically sign various documents.

Ultimately, the advanced electronic signature functionality can be decisive in the event of legal dispute.